When I'm talking to people about what I do, I often have a difficult time choosing the right words. Do groups want to host conferences at Montreat? What about training sessions? Meetings? Seminars? Classes?Even though different people use different names for their gatherings, I think the term "retreat" has always been a great way to describe what Montreat has to offer. A simple Googling of the term returns the expected results, about prayer, meditation, study, and shelter. But I particularly like the Wikipedia response:
"Retreat (offsite), a single or multi-day offsite meeting to discuss strategy, build stronger teams, formulate goals."
The great thing is that this definition applies to everyone: churches, businesses, non-profits, even families. Who doesn't need to "build stronger teams" and "formulate goals," whatever form that may take?
The important thing about a retreat--and what makes it categorically different from a vacation--is that retreats ask their participants to be engaged in what is happening. Retreats are about rest and renewal, of course, but whether you're praying or studying or setting up a five-year master plan, the activities of a retreat require involvement from the whole team.
Here are some things to consider while planning your retreat. If all these details are taken care of beforehand, your group will have plenty of time and energy to focus on the subject at hand:
- What type of event are you planning? For how many people? How many days/nights? Having this information ready during the first call to a venue will make it easier to get the answers you need, and maybe the deal you are looking for, too.
- Will you invite spouses or families who will need activities scheduled during meetings? The local chamber of commerce is a good resource for local businesses and attractions.
- How “green” is your event? Reduce paper use by emailing agendas and memos before the meeting. Encourage participants to carpool, and suggest they bring their own mugs for coffee breaks. (Reusable mugs usually hold more coffee anyway!)
- Are you trying out a new venue for your group? Arrange for a site visit well in advance of your arrival date. Ask to see the meeting spaces, dining area, and accommodations. If you are planning a special menu, make plans to taste the food or visit when the kitchen is serving lunch.
- Want an evening to unwind? Be creative! Cancel your dinner reservation and give attendees a night on the town. Plan an after-dinner reception with live music or a local storyteller. If families are invited, consider hosting a movie night with snacks and a big-screen projector.
- Is there enough “buzz” around your event? Publicize wherever participants will be: near the water cooler, on the bulletin board, even in restroom stalls. Use creative emails to ensure everyone is prepared for what your retreat will involve.
- Have you thought about calling Montreat Conference Center to host your event? If not, we hope you will!
Cat is the Sales Associate at Montreat Conference Center. She loves helping people plan the perfect Montreat Experience and would love to hear from you about how this blog can help you.
Cat can be reached at catw@montreat.org.
Cat can be reached at catw@montreat.org.
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